The following statements are to describe the general nature and level of the work being performed by the individual and are not intended to be all-inclusive. They represent essential elements and criteria necessary to successfully perform the job. It is generally agreed that other duties may be assigned from time to time.
We are seeking an experienced commercial real estate paralegal to join our dynamic team. You will be the point person and leader of the workflow for the leasing function. You will have a significant impact by contributing to the successful shaping and closing of transactions. You will be responsible for assisting with office and retail leasing and commercial contracts including preparing and reviewing contracts, leases and other real estate transaction documents. You must be comfortable and adept at working across internal departments and external business stakeholders including attorneys, real estate partners, business owners, and investors. Discretion and confidentiality are a must.
Drafting
Draft, or assist in drafting, various aspects of proposals, letters of intent, lease documents, legal notices, storage agreements, license agreements, telecommunication agreements, and all formal Landlord notices, requests or approvals.
Review
Conduct lease reviews and aid in review and preparation of Tenant Estoppels associated with property acquisitions, dispositions, and refinances.
Review and redline proposals and LOIs, providing recommendations on proposed terms and language.
Review tenant lease documents as requested.
Processing
Assist with processing tenant option notices and renewals.
Track encumbrances
Update VTS, Prophia as needed.
Assist with and monitor contract execution process, including use of DocuSign software.
Records Maintenance
Organize and maintain transaction files, both physical and electronic, ensuring all documents are filed correctly and are easily accessible.
Maintain lease abstracts.
Maintain standard lease forms, amendments and templates, communicate with legal counsel regarding updating language as requested. .
Maintain standard Lease exhibits
Maintain accurate lease data and tenant contact information.
Tracking
Track key dates from initial tenant engagement to lease execution. Track key milestone dates outlined in leases and inform Asset Managers of variations. These will include information related to plans, permits and rent commencement,
Update tools used for deal tracking.
Monitor leasing activity history, lease expiration dates, completed deals, and dead deals across the portfolio.
Preparing and tracking closing checklists as requested.
Generate and/or maintain reports and summaries related to transaction status, timelines, and issues.
Internal/External Communication
Communicate tenant lease activity and distribute copies of lease documents and notices to relevant parties.
Respond to Broker inquiries
Aid in Tenant tour activities.
Due Diligence
Assist with due diligence process as needed.
Research
Conduct periodic legal research on real estate laws and changing regulations.
Technology
Must be comfortable with technology and should have a strong knowledge of Microsoft Office (Word, Outlook, and Excel).
Prior experience working with Yardi and/or other similar real estate industry software products a plus.
Attributes
Able to meet deadlines in a fast-paced environment.
Strong organization skills with attention to detail.
Exceptional verbal and written communication skills.
Creative problem solver and critical thinker.
“Can-do” attitude, proactive and resourceful.
Build positive working relationships with employees at all levels within the organization.
Ability to handle several projects at one time and meet multiple deadlines in a fast-paced environment.
Associate’s or paralegal certificate (Preferred)
Experience
At least 3-5 years of paralegal or similar experience.
Experience in the commercial real estate industry preferred.
Equal Opportunity Employment
Urban Renaissance Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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